Review and correct timesheets
Open Time Tracking, filter the date range, and click any completed entry to correct it. Every edit requires a reason and is stamped on the entry. Employees can edit their own entries for 7 days; managers can edit the current and previous month.
Timesheets are only useful if you trust them. WorkZen's model is simple: exact punches, corrections with reasons, and badges that show where a human or the system touched the record.
Read the timesheet
Time Tracking in the sidebar lists every entry: Date, Name, Clock In, Clock Out (or Still clocked in), Duration, and Status. Filter by employee name and date range (default: last 30 days); the summary shows total entries and total hours for the filtered period. All times display in your company timezone. Seeing the whole team requires the manage time tracking permission; otherwise you see only your own entries.
Correct an entry
Click a completed entry to open Edit Time Entry. Adjust the clock-in or clock-out, write the mandatory Reason for Edit, and save. The entry then carries an Edited badge and a "Previous Edit" line naming who changed it and when, which is the audit trail. Deleting an entry works from the same dialog and cannot be undone.
Two rules decide who can fix what:
| Who | Can edit |
|---|---|
| The employee (own entries) | Within 7 days of clock-in |
| Managers and admins | Entries from the current and previous month |
An entry that is still running cannot be edited; the employee clocks out first, then the times get corrected.
Auto-closed entries
Forgot to clock out? WorkZen closes open entries automatically about two hours after your work hours end, and marks them Auto-closed. The weekly routine: filter the period, scan for the badge, open each one, set the real clock-out, and write the reason. Punches made offline on mobile keep their real time and sync when the phone reconnects.
There is no submit-and-approve workflow, by design. Review and correct is the model: the badges tell you which entries were touched and why, which is what payroll actually needs.
Setup, permissions, and the mobile clock live in set up time tracking.
Frequently Asked Questions
This article answers:
- How do I edit a time entry?
- How do I approve my team's hours?
- What does the Auto-closed badge mean?
- Why can't I edit a time entry?